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Pay-at-Closing Transaction Coordination for NC Real Estate Agents
Coordinate the file now, settle the fee at closing — North Carolina Transaction & Listing Coordination’s (NCTLC’s) pay-at-closing option keeps per-file cost off your desk until the deal funds.
Same-day intake · E&O insured · No long-term contract
How Pay-at-Closing Works
NCTLC coordinates the full transaction file from accepted offer through closing. The coordination fee is invoiced and deducted from closing proceeds at settlement.
NCTLC Opens the File
You submit the executed contract and party contacts. NCTLC builds the coordination checklist, enters all deadlines, and begins active management of the file — the same day.
Full Coordination Runs Through Closing
NCTLC tracks deadlines, coordinates vendors, manages document flow, runs a pre-close audit, and provides closing-day support — all while the fee stays off your desk.
Fee Deducted at Settlement
The coordination fee is invoiced and deducted from closing proceeds through the closing attorney. It appears as a line item on the settlement statement. Zero upfront cost.
Broker Approval
Pay-at-closing requires written authorization from the agent, and the agent's broker needs to be aware of and approve the arrangement. Because the coordination fee will appear as a line item on the HUD-1 or ALTA settlement statement, brokerage sign-off on that line item is standard practice in North Carolina transactions.
What the agent provides
- ✓ Written authorization to deduct the fee at closing
- ✓ Broker awareness of the settlement line item
- ✓ Executed contract and party contact information
What NCTLC coordinates
- ✓ Invoice issued to the closing attorney prior to closing
- ✓ Fee appears as a line item on the settlement statement
- ✓ Deduction processed through the closing attorney from proceeds
The Invoice Process
The coordination fee is invoiced prior to the scheduled closing date. NCTLC sends the invoice to the closing attorney's office so it can be incorporated into the settlement statement before closing day. The fee is then deducted from closing proceeds and remitted at settlement.
Option A: Standard Billing
- ✓ Invoice sent at file intake
- ✓ Due net-7 (within 7 days)
- ✓ Simple and predictable
Option B: Pay at Closing
- ✓ Fee deducted from closing proceeds via closing attorney
- ✓ Written authorization required
- ✓ Fee appears as line item on settlement statement
- ✓ Client guarantees payment regardless of closing outcome
Zero upfront cost—you pay when the deal closes.
If a File Does Not Close
If work was performed before the deal fell through, the earned portion is billable. With the pay-at-closing option, if the transaction doesn't close, the client is responsible for any work completed. Specifics are governed by your Master Service Agreement.
Key points on termination
- ✓ Work delivered to date is billable if the transaction terminates
- ✓ The client is responsible for any work completed under pay-at-closing
- ✓ Full terms are set out in your Master Service Agreement
Eligible Services
Pay-at-closing is available on every contract-to-close tier and on Listing Launch Standard and Rush. File Review and Listing Launch Lite have limited or no eligibility.
Standard TC — $449
Buyer-side or listing-side contract-to-close coordination. Pay-at-closing eligible.
See full details →Dual-Side TC — $675
Both sides of a single transaction. Pay-at-closing eligible.
See full details →Listing + TC Bundle — $699
Listing Launch Standard + seller-side TC as one continuous file. Pay-at-closing eligible.
See full details →Listing Launch Standard — $299
Full pre-listing handoff with disclosure and vendor coordination. Pay-at-closing eligible.
See full details →Listing Launch Rush — $379
Priority listing launch with 1-business-day target. Pay-at-closing eligible.
See full details →File Review — $225
Paid up front — there is no closing on a file review service.
See full details →Listing Launch Lite has limited eligibility; there is no closing-attorney involvement until contract on a listing-only file.
What Happens After You Send a File
Five steps from submitted contract to an active, pay-at-closing coordination file.
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1
You Submit the File
Send the executed contract, party contacts (buyer, seller, lender, closing attorney), and any existing documents via the client portal or email. Confirm you want the pay-at-closing option at this step.
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2
Written Authorization Collected
NCTLC collects written authorization to deduct the coordination fee from closing proceeds. This is routed for your signature as part of intake.
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3
Coordination File Built & Active
The full coordination checklist is built, deadlines entered, and the 7/3/1 reminder cadence queued. NCTLC begins active file management the same day.
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4
Invoice Sent to Closing Attorney
Prior to the closing date, NCTLC sends the invoice to the closing attorney's office. The fee is incorporated as a line item on the settlement statement before closing day.
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5
Fee Deducted at Settlement
At closing, the coordination fee is deducted from proceeds through the closing attorney. File is archived post-close. You paid nothing upfront.
Pay-at-Closing FAQ
Four quick answers. Full FAQ →
How does pay-at-closing work?
With the pay-at-closing option, your TC fee is deducted from closing proceeds through the closing attorney. You provide written authorization, and the fee appears as a line item on the settlement statement. Zero upfront cost.
Does my broker need to approve it?
Yes. Pay-at-closing requires written authorization, and the closing attorney deducts the fee from closing proceeds. Your broker needs to be aware of and approve the arrangement, as the fee will appear on the settlement statement.
What happens if the transaction doesn't close?
If work was performed before the deal fell through, the earned portion is billable. With the pay-at-closing option, if the transaction doesn't close, the client is responsible for any work completed. Specifics are governed by your Master Service Agreement.
Which services are pay-at-closing eligible?
Standard TC, Dual-Side TC, the Listing + TC Bundle, and Listing Launch Standard and Rush are all pay-at-closing eligible when the closing attorney can deduct from closing proceeds. Listing Launch Lite has limited eligibility since there is no closing-attorney involvement until contract. File Review is paid up front since there is no closing.
Ready to coordinate your next file with zero upfront cost?
Same-day intake. Pay-at-closing available. No long-term contract.